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- Posted on
January 11, 2010, 5:59 pm
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Our company keeps needing to share documents remotely and we thinking
seriously about using Huddle (www.huddle.net) for this.
The main thing we want to achieve is to allow 2(+) people edit the
same document without over-writing each other's work. Our documents
are of a wide variety of file types (e.g. MindManager, Xara, JPEG
files etc as well as msExcel, msWord etc)
A simple 'audit trail'/versioning system would be useful too, just to
make sure we don't accidentally delete something important.
Our company is small (less than 10 people) and is virtual (with
everyone working in different geographic locations).
We have tried Google docs for simple spreadsheets and text documents,
but in the end the user interface becomes frustating.
(If you don't mind being in the pockets of Microsoft, msOffice Live
might be useful too but only for msOffice documents of course!)
Have any of you guys used huddle.net or anything similar?
- any recommendations/thoughts?
What we have been doing so far has been:
A) emailing each other files, and manually keeping control over who
has "the master copy".
B) FTP-ing files up and down from a central resource, and manually
renaming them, to indicate who has "locked" them.
Re: What is best way to share documents remotely? (Anyone tried huddle.net?)
An alternative solution might be to use subversion. It does the
versioning part, and you can't overwrite each other's work. Subversion
does support locking:
Based on the given filetypes you're on Windows and in that case there is
a very mature subversion client: TortoiseSVN.
With text only files you don't need locking as changes can be merged,
which is great.
If you go the subversion way I higly recommend to actually use the
comment option (instead of comitting without entering anything) since
this makes it much easier to see what's done, and to fall back to an
older version if so required.
Another advantage of subversion is that automatically the user who
modified the file(s) is logged. Together with the aforementioned comment
option (use it!) this provides the 'audit' trail/versioning.
You can go with a Subversion provider, or get yourself a virtual server
+ SSL (recommended) and set up your own subversion server (cheaper than
huddle: 20 USD/month + domain + SSL certificate). With the latter I can
help you out (paid).
Read my blog: http://johnbokma.com/
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