Ex-employee policy?

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Can anyone point me to a document which outlines a good ex-employee policy
for an IT department. The kind of thing I'm looking for is what to do with
an ex-employees email, their files, etc, ect. Currently things are done on
an ad-hoc basis with some ex-employees PC's remaining switched on so
colleagues can check their incoming mail.

TIA, Jason.

Re: Ex-employee policy?

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We normally asked their superior what they wanted done with it....

Re: Ex-employee policy?

On Mon, 24 Jul 2006 11:44:42 GMT, Jason

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In the places I have worked, the usual policy was written by a Dalek
["Exterminate"] and published in several volumes over the signature of
the Department Head.

Shared work files are deleted, copies should exist on a shared drive.
Other files, including mail files, are moved to permanent media &
stored for a specified period.  Machine is wiped.  All userids are
wiped.  All access lists are pruned.

Re: Ex-employee policy?

Jason wrote:

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In the US, any specification prior to July 30, 2002, is obsolete.

Sarbanes-Oxley Act
   (http://en.wikipedia.org/wiki/Sarbanes_Oxley )

How Sarbanes-Oxley Affects Corporate Email Systems
   (http://www.ciphertrust.com/resources/articles/articles/sox.php )

COSO was supposed to alleviate some of the problems (like email
storage, security, IT issues, etc.) that SOX caused for the small
businessman/woman, but alas.

COSO makes life worse for small businesses
   (http://www.infowatch.biz/threats?chapter=162971949&id=191811416 )

Gee. Imagine that. A bunch of lawyers, politicians and bureaucrats
cannot seem to alleviate a bureaucratic problem.

Ron :)

Re: Ex-employee policy?

Jason wrote:
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  Where I work, we disconnect their PC and hold it for a while. Their
account is locked with their e-mail, phone extension, and voicemail
being redirected towards someone else. (usually their former department

  Their home directory files then get cone thru and held for a while too.


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