[OT] Simple DMS needed

Do you have a question? Post it now! No Registration Necessary.  Now with pictures!


please accept my apologies for the OT posting. I've tried to get an
answer over at www.authoring.misc but didn't. So I'm hoping that I'll
get some input from this group from which I've gotten excellent advice
in the past when it was about purely HTML topics.

I'm maintaining a small project-related intranet website for a group
of people who is in the progress of building a house. I've set apart a
continuously growing directory hierarchy as a repository for meeting
minutes, efaxes and in general all the considerable amount of  the
paperwork that such a project entails. Just having these directories
browseable gets me 80% of what I want, except:

- Filenames are mangled due to lack of UTF-8 support
- I'd like to annotate files with lists of keywords, date, etc.

Currently I'm running a primitive script on each directory that builds
an index.html from the directory contents and a text file with meta

This is of course a fully static solution, and it's pretty ugly and a
botch to maintain. I could make it better by sitting down for a week
and improve on my script and stuff, but I'm pretty sure there's
somthing already out there that fills all my needs and then some.

It would also be great if the system could be maintained via the web
itself, meta-information and all, so I wouldn't be the only one who
could add or edit stuff.

During several days of research I found out that the thing I'm looking
for is called a "DMS". I've looked at several DMSes, but all of them
lack a key feature I need, which is an easy way to add annotation
(keywords, dates) to files. OTOH I don't need a sophisticated user
management infrastructure; it's enough to have two or three (or even
just one) person empowered to change stuff and read-only access for
the rest of the group.

I know there are full-blown GPLed CMSs out there, but they are aimed
at big corporate solutions. I need somthing that's small, primitive,
and easy to install. I've found an ancient piece of software called
"cwfm", but couldn't get it to work.

I'd be perfectly happy if a
directory listing would consist of a table with the following columns:

1. File name (and link to file)
2. Date (to which the file pertains. Most of the files are meeting
minutes, so the date of the meeting in question needs to be a separate
3. Date when file was added (might just be the mtime of the file
4. Name of person who added the file (only needed if the system offers
multi-user functionality)
5. List of keywords/topics

Of course it would be great if the listing could be sorted by a freely
selectable column. But it's not important.

I've got web space with plenty of storage, PHP, MySQL, CGI.


Site Timeline