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WDS indexer dropped Outlook and OneNote from search locations

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WDS indexer dropped Outlook and OneNote from search locations lucvdv 02-25-2008
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Posted by lucvdv on February 25, 2008, 10:42 am
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[Sorry if you see this double, website crashed when I clicked "Post" the
first time]

Because the WDS search indexer kept using a suspiciously high amount of
resources, especially while it was supposed to back off because my machine
wasn't idle, and there wasn't that much it was supposed to be doing anyway
(the index should be pretty much up to date), I decided to do a "restore
index to defaults" to make it forget everything and restart indexing from
scratch.

This worked, in a way, but now neither Outlook (2003) nor OneNote (2007,
trial expiring march 31) are listed among the possible search locations
anymore: all that remains is Outlook Express and my harddisks.

I ran the repair option in OneNote's setup, with no result. Does anyone
know how to get them back?


This is not the first time that WDS suddenly starts eating up all my system
resources and seems to be trying to fill up my harddisk. The other time when
it happened, the index had grown from 3GB to over 10GB in a couple of days
before I noticed it (I could follow its growth by cheking its size in nightly
backups).

I fixed it that time by uninstalling and reinstalling WDS. After
re-indexing was complete it stopped at an index size of 3GB, which is about
the same as it was before it started running away.

Is there a known problem / condition that can cause phenomenons like this?
Is a reinstall the only solution, or is there another way to make it work
again?


I do receive from 50 to 100 auto-generated e-mails with XLS attachments per
day, which are automatically routed to an outlook folder that's excluded from
indexing. The total number over a weekend (Fri 5PM to Mo 8AM) is close to or
over 200 mails. Could it be that even though they're not [supposed to be]
indexed, the sheer number/amount throws the search indexer off?


The mails are moved automatically by an outlook filter: could the indexer be
put on the wrong leg by moving a mail to another folder while it is busy
indexing it in the inbox (which is still marked as indexed, only the target
folder isn't)?


Posted by lucvdv on February 27, 2008, 2:13 am
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Even stranger: Outlook came back by itself, but only after TWO days (it
wasn't there yesterday, it suddenly is today). Rebooting is not what made it
reappear, my system is always put in standby at night instead. I had already
tried to solve it by rebooting as well, on Monday.

OneNote is still missing.


"lucvdv" wrote:

> Because the WDS search indexer kept using a suspiciously high amount of
> resources, especially while it was supposed to back off because my machine
> wasn't idle, and there wasn't that much it was supposed to be doing anyway
> (the index should be pretty much up to date), I decided to do a "restore
> index to defaults" to make it forget everything and restart indexing from
> scratch.
>
> This worked, in a way, but now neither Outlook (2003) nor OneNote (2007,
> trial expiring march 31) are listed among the possible search locations
> anymore: all that remains is Outlook Express and my harddisks.
>
> I ran the repair option in OneNote's setup, with no result. Does anyone
> know how to get them back?
>
>
> This is not the first time that WDS suddenly starts eating up all my system
> resources and seems to be trying to fill up my harddisk. The other time when
> it happened, the index had grown from 3GB to over 10GB in a couple of days
> before I noticed it (I could follow its growth by cheking its size in nightly
> backups).
>
> I fixed it that time by uninstalling and reinstalling WDS. After
> re-indexing was complete it stopped at an index size of 3GB, which is about
> the same as it was before it started running away.
>
> Is there a known problem / condition that can cause phenomenons like this?
> Is a reinstall the only solution, or is there another way to make it work
> again?
>
>
> I do receive from 50 to 100 auto-generated e-mails with XLS attachments per
> day, which are automatically routed to an outlook folder that's excluded from
> indexing. The total number over a weekend (Fri 5PM to Mo 8AM) is close to or
> over 200 mails. Could it be that even though they're not [supposed to be]
> indexed, the sheer number/amount throws the search indexer off?
>
>
> The mails are moved automatically by an outlook filter: could the indexer be
> put on the wrong leg by moving a mail to another folder while it is busy
> indexing it in the inbox (which is still marked as indexed, only the target
> folder isn't)?
>

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