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Subject Author Date
WDS Indexing Outlook PST Files Jason Dunn 04-07-2006
Posted by Jason Dunn on April 7, 2006, 10:41 am
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 I understand that in order for WDS to index PST files, they need to be open
and attached in Outlook. Once they're indexed though, can I detach them from
Outlook and have the results remain indexed?

It doesn't seem so, though it's difficult to say for sure. The reason I need
to detach them is that every time I open Outlook with the PSTs attached, the
time stamp on them changes, and Foldershare (www.foldershare.com)
synchronizes them across my network - all 4GB of them.

- Jason



Posted by JRush on April 7, 2006, 12:04 pm
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 The PST files need to be in your outlook profile to be indexed.


>I understand that in order for WDS to index PST files, they need to be open
>and attached in Outlook. Once they're indexed though, can I detach them
>from Outlook and have the results remain indexed?
>
> It doesn't seem so, though it's difficult to say for sure. The reason I
> need to detach them is that every time I open Outlook with the PSTs
> attached, the time stamp on them changes, and Foldershare
> (www.foldershare.com) synchronizes them across my network - all 4GB of
> them.
>
> - Jason
>



Posted by Jason Dunn on April 7, 2006, 2:51 pm
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> The PST files need to be in your outlook profile to be indexed.

Thanks, that fully sucks, but that's what I was afraid of. So I have to
convince someone on the Outlook team to have the PST timestamp not change
when a file is attached but never use.

- Jason



Posted by JRush on April 7, 2006, 5:03 pm
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Hi Jason,

This is the nature of the beast with PST files. For other applications to
be able to search them they need to be in Outlook so that they can use the
MAPI interface (in Outlook) to crawl your file.

The other thing is that because (from what little I know) of how PST files
are used date and time information must be stored in them in order to
validate when they were last opened, updated or modified. Once again I'm
not an expert with PST files but I don't think you will be able to get
around this one.

Sorry to be the bearer of bad news on a Friday...

- Jeff

>> The PST files need to be in your outlook profile to be indexed.
>
> Thanks, that fully sucks, but that's what I was afraid of. So I have to
> convince someone on the Outlook team to have the PST timestamp not change
> when a file is attached but never use.
>
> - Jason
>



Posted by Jerry on April 19, 2006, 10:39 am
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There was a little application called Lookout that did exactly
what Jason wants - index detached PST files. This was bought by
Microsoft, and I actually downloaded it from their site time ago.
Still there at:
http://www.microsoft.com/downloads/details.aspx?FamilyID=09b835ee-16e5-4961-91b8-2200ba31ea37&DisplayLang=en
I still use it and it is also a better search application - sometimes
WDS would report nothing an a file I knew existed, and then
Lookout would find it.

Lookout only has two drawbacks: 1. it can only be run from Outlook
(but it does index any files in your folders) and not as a self-standing
application, and 2. there's no preview.

There is a new version at http://www.lookoutsoft.com/Lookout/download.html


| Hi Jason,
|
| This is the nature of the beast with PST files. For other applications to
| be able to search them they need to be in Outlook so that they can use the
| MAPI interface (in Outlook) to crawl your file.
|
| The other thing is that because (from what little I know) of how PST files
| are used date and time information must be stored in them in order to
| validate when they were last opened, updated or modified. Once again I'm
| not an expert with PST files but I don't think you will be able to get
| around this one.
|
| Sorry to be the bearer of bad news on a Friday...
|
| - Jeff
|
| >> The PST files need to be in your outlook profile to be indexed.
| >
| > Thanks, that fully sucks, but that's what I was afraid of. So I have to
| > convince someone on the Outlook team to have the PST timestamp not
change
| > when a file is attached but never use.
| >
| > - Jason
| >
|
|



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