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How to sync just a subset of Outlook contacts

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How to sync just a subset of Outlook contacts HEBerner 01-16-2006
Posted by HEBerner on January 16, 2006, 11:01 am
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Is there a way to limit the number of Outlook contacts that are synchronized
to my
Pocket PC device ( a Sprint PPC-6700) running Windows Mobile 5 with
ActiveSync 4.0? To save memory on my handheld device, I'd like to send to my
PPC -6700 just a subset of the 1200 contacts in Outlook 2003 on my PC, and to
truncate the contact notes sync'ed with each contact. The calendar and email
folders in ActiveSync both can be set to limit the appointments or messages
transfered, but the "settings" option for the contact folder is "grayed out"
in ActiveSync 4.0. Thanks for any help!

Posted by Chris De Herrera on January 16, 2006, 11:11 am
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Hi,
You can't with ActiveSync 4.x. Microsoft removed the option to select a set
of contacts to sync to your Windows Mobile 5.0 device.

All I can suggest is to create a subfolder of contacts you don't want
synchronized and move the contacts there. Since ActiveSync and the Pocket
PC doesn't support subfolders they won't be synchronized.


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Chris De Herrera
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ActiveSync 4.x Troubleshooting Guide -
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> Is there a way to limit the number of Outlook contacts that are
> synchronized
> to my
> Pocket PC device ( a Sprint PPC-6700) running Windows Mobile 5 with
> ActiveSync 4.0? To save memory on my handheld device, I'd like to send to
> my
> PPC -6700 just a subset of the 1200 contacts in Outlook 2003 on my PC, and
> to
> truncate the contact notes sync'ed with each contact. The calendar and
> email
> folders in ActiveSync both can be set to limit the appointments or
> messages
> transfered, but the "settings" option for the contact folder is "grayed
> out"
> in ActiveSync 4.0. Thanks for any help!



Posted by Beverly Howard [Ms-MVP/MobileD on January 16, 2006, 11:37 am
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also, have you confirmed that 1200 contacts has a noticable impact on
your device's performance.

While I have far fewer contacts at the moment, I did have approximately
the same number on my original 133mhz 16meg Jornada in 2000 and never
noticed a speed or space problem and would hope things are at least the
same if not better in 2006 ;-)

Beverly Howard [MS MVP-Mobile Devices]

Posted by HEBerner on January 16, 2006, 5:00 pm
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I have definitely noticed a degradation in speed from adding all 1200
contacts to my Sprint PPC-6700, but because I did it at the same time that I
first sync'ed Outlook email and because many of my contacts have a long
section of contact notes, the cause may be more than just the number of
contacts.

Between the absence of an effective tool for limiting the number of contacts
sync'ed and for specifying the amount of contact detail transferred, I'm
wondering if I made a mistake moving from Palm to pocket PC. Do you know of
any third party apps to solve this problem?

Thanks,

Howard


"Beverly Howard [Ms-MVP/MobileDev]" wrote:

> also, have you confirmed that 1200 contacts has a noticable impact on
> your device's performance.
>
> While I have far fewer contacts at the moment, I did have approximately
> the same number on my original 133mhz 16meg Jornada in 2000 and never
> noticed a speed or space problem and would hope things are at least the
> same if not better in 2006 ;-)
>
> Beverly Howard [MS MVP-Mobile Devices]
>

Posted by Christopher Kreminski on January 16, 2006, 8:38 pm
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Just for that reason 'absence of an effective tool for limiting the number
of contacts sync'ed and for specifying the amount of contact detail
transferred' I just moved back from WM5 to Windows Mobile 2003 so I can use
old Active Synch 3.8.
Also I found a big flaw in resolving conflicts in Active Synch 4.1. If there
is a conflict (i.e. the same item is modified on handheld and on PC
independently) AS4.1 will either replace an item on PC or on the handheld
(depends on how it is set up in Settings) but there is no option to skip or
create duplicate, so you can end up loosing what you have entered and that
is unacceptable. I wouldn't call it synchronisation but just plain copying.
This was always the most important feature of Palm (to synch and resolve
conflicts so you always have information backed up and up to date
automatically). I think once people find out they are loosing data they will
move away from WM5.

Chris


>I have definitely noticed a degradation in speed from adding all 1200
> contacts to my Sprint PPC-6700, but because I did it at the same time that
> I
> first sync'ed Outlook email and because many of my contacts have a long
> section of contact notes, the cause may be more than just the number of
> contacts.
>
> Between the absence of an effective tool for limiting the number of
> contacts
> sync'ed and for specifying the amount of contact detail transferred, I'm
> wondering if I made a mistake moving from Palm to pocket PC. Do you know
> of
> any third party apps to solve this problem?
>
> Thanks,
>
> Howard
>
>
> "Beverly Howard [Ms-MVP/MobileDev]" wrote:
>
>> also, have you confirmed that 1200 contacts has a noticable impact on
>> your device's performance.
>>
>> While I have far fewer contacts at the moment, I did have approximately
>> the same number on my original 133mhz 16meg Jornada in 2000 and never
>> noticed a speed or space problem and would hope things are at least the
>> same if not better in 2006 ;-)
>>
>> Beverly Howard [MS MVP-Mobile Devices]
>>



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